Description

This is specialized logistical and supply coordination work that supports the operational continuity of the City of Fairfax's
fleet services. The Fleet Parts & Inventory Logistics Specialist is responsible for sourcing, tracking, distributing, and
documenting automotive parts, fuel, and supplies to ensure efficient repairs and uninterrupted fleet readiness. This
position serves as the critical link between internal staff, vendors, and city departments, and provides supervisory
support in the absence of the Automotive Parts Supervisor.
Work involves negotiating pricing, receiving and issuing automotive, truck, transit, public safety, construction, and heavy
equipment parts and supplies; maintaining accurate inventory records for over $1 million in parts and supplies; ensuring
fuel deliveries and compliance reporting; and supporting both daily operations and emergency responses such as 24/7
snow events. The role requires initiative, professionalism, and attention to detail to manage time-sensitive logistics
across city departments.

Requirements

Qualifications
High school diploma or GED equivalent is required.
A minimum of three (3) years of experience in fleet logistics, automotive parts coordination, or inventory control in a municipal or commercial fleet environment.
Demonstrated experience in procurement, warehousing, and vendor coordination is essential.
Experience operating a forklift and handling heavy materials safely is required (minimum of one year).
A combination of education, certifications, and professional experience that provides the necessary knowledge, skills, and abilities to perform the job effectively may be considered in lieu of specific experience.
Necessary Knowledge, Skills, and Abilities
:
Knowledge of automotive parts, tools, fluids, and heavy-duty vehicle components used in municipal fleet operations.
Knowledge of inventory control methods, warehouse operations, and supply chain best practices.
Familiarity with procurement procedures, invoice reconciliation, and contract pricing compliance.
Understanding of uniform distribution processes and consumable supply management.
Strong working knowledge of fleet vehicles, equipment types, and parts compatibility.
Proficiency in Microsoft Excel, Word, Outlook, and the ability to work with fleet management and inventory software.
Ability to operate a forklift and safely handle materials up to 150 lbs.
Ability to input, retrieve, and manage data using digital systems and paper records.
Ability to review and verify invoices, statements, and delivery documents for accuracy.
Ability to read maps, delivery instructions, and navigate vendor locations.
Strong time management and organizational skills, with the ability to multi-task and prioritize under pressure.
Effective verbal and written communication skills, with the ability to explain technical issues in simple terms to vendors or internal stakeholders.
Ability to follow oral and written instructions and adhere to city safety protocols and procedures.
Ability to work independently as a proactive self-starter and also collaborate cooperatively in a team environment.
Ability to adapt to new technologies and evolving logistics practices in a dynamic fleet environment.
Willingness and ability to work overtime, rotating shifts, or during emergency operations as required.
Special Certifications and Licenses:
ASE Medium/Heavy Truck Parts Specialist – P1 (or ability to obtain within one year of hire).
Forklift Operator Certification (or ability to obtain within three months of hire).

Valid Commercial Driver’s License (Class B w/ air brakes) with a clean driving record (or ability to obtain licenses withinone year of hire).
Class A, B, and C Underground Storage Tank (UST) Operator Certification (or ability to obtain within six months of hire).
Supplemental Information
Monday - Friday: 6:30 am to 3:00 pm (subject to change), with seasonal changes.